A resignation letter should be sent to your direct manager, but make sure that the HR department is kept in the loop.
When addressing your supervisor or manager in the letter, use their full name and job title, and ensure that the tone of your letter remains professional and respectful throughout.
In any case, if you have signed an employment contract, read it thoroughly to make sure you comply with the procedure outlined in the termination policy section.
You should send your resignation to your direct manager and CC (Carbon Copy) the HR department.
To CC someone in an email, simply include their email address in the CC field of your email client, along with the primary recipient’s email address.
If you’re writing a mail, you can choose to either send two resignation letters or write a single resignation letter with two recipients.
To write a resignation letter with two recipients, you must add the names of both recipients to the letter:
[Supervisor’s Name]
CC: [HR Manager’s Name 1], [HR Manager’s Name 2]
[Company Name]
[Company Address]
[City, State, Zip Code]
At the head of the letter, write Dear Mr/Ms. Recipient A and Mr/Ms. Recipient B.
Address both people in one letter and send each recipient a separate copy.
Writing “to whom it may concern” is considered highly unprofessional on resignation letters.
It may come across as impersonal and generic.
Addressing the letter directly to the appropriate person also ensures that HR will take your resignation letter into consideration.
It’s best to address the resignation letter to your direct manager and CC the HR department over email.
In addition to addressing the right person, ensure that your tone and writing style are professional and concise.
You also want to review the letter a few times and rectify grammatical errors and confusing sentences.
About The Author
Nathan BrunnerNathan Brunner is a labor market expert.
He is the owner of Salarship, a job board where less-skilled candidates can find accessible employment opportunities.